This submission disclaimer text acts as the final quality gate before research is published onto the network. It must be embedded directly above the final “Submit” button on your WP User FrontEnd form or repository upload page.
By requiring users to check these boxes, you shift legal liability away from your platform and reinforce strict academic standards before any file reaches your cloud storage.
Repository Submission Guidelines & Legal Disclaimer
Important Notice for Contributors:
The Hed-Core Academic Commons operates on an open-access, community-governed framework. Because all approved submissions are indexed immediately and made available to global search networks, policymakers, and the wider public, you must review and confirm compliance with our structural and ethical guidelines.
Please review and check each requirement below to finalize your deposit.
- Authorship, Integrity, and Rights Verification
Copyright and Prior Publication Clearance: I certify that I hold the full copyright or authorized distribution rights for this material. If this work has been published previously or is under review with a legacy commercial publisher, I confirm that depositing this version (e.g., preprint, post-print, or working paper) does not violate my contract with that publisher.
Institutional and Co-Author Consent: I confirm that all listed co-authors, sponsoring institutions, or funding bodies have reviewed this manuscript and have granted explicit authorization for its public distribution on this open-access platform.
Academic Rigor and Plagiarism Check: I certify that this work is original, free from plagiarism, and follows standard global academic citation methods. I understand that the platform review board utilizes automated checking mechanisms, and any detected plagiarism will result in the immediate removal of the work and suspension of my account. - File Format and Structural Specifications (Shared Hosting Compliance)
The 1-3-25 Rule Check (For Policy Briefs Only): If I am submitting to the Policy Briefcase track, I confirm that my document begins with a 1-page executive summary, followed by no more than 3 pages of explicit policy implications, prior to the technical report.
Optimized Format and Size: I verify that this document is uploaded as a clean, standardized PDF file. I understand that video data, software files, or massive raw datasets must be hosted on external data repositories (e.g., Zenodo, Figshare) and linked via text URL rather than uploaded as media assets here. - Open Access Licensing and Indexing Consent
Creative Commons Designation: I agree to distribute this work under a Creative Commons Attribution-Noncommercial-Share Alike 4.0 International (CC BY-NC-SA 4.0) license (or an equivalent tier selected in the metadata menu). I understand that this allows the public to read and share my work for non-commercial purposes, provided they give proper attribution.
Permanent Metadata Indexing: I acknowledge that once this work is verified and published, its bibliographic metadata (Title, Authors, Abstract, DOI) will be exposed to public academic aggregators and OAI-PMH harvesting networks.
Legal Disclaimer & Indemnification
By clicking “Submit Work,” the contributor agrees to indemnify, defend, and hold harmless The Independent Academic Commons, its administrators, moderators, and hosting providers from all claims, liabilities, losses, or legal costs arising out of copyright infringement, academic misconduct, or data privacy disputes related to this submission. The platform provides hosting infrastructure on an “as-is” and “as-available” basis on shared server resources. The platform does not guarantee permanent backup services and reserves the absolute right to remove any content at any time for policy or legal non-compliance without prior notice.
Now that your submission guardrails are fully mapped out, let me know:
Would you like to outline the metadata taxonomy labels (e.g., how to organize subject categories so they index properly for Google Scholar)?
Do you want to see a step-by-step checklist for launching the initial system pilot with a small group of users?